How a Fortune 500 company saved $460,000 in yearly ground transportation costs


Financial Services

Client Size

18,000 Employees


New York

Company Background

  • One of the world’s largest asset managers
  • Offers investment management, risk management, and advisory services
  • Operates in 30 countries with 70 offices and 18,000 employees

Business Need

  • Reliance on ground transportation, especially in New York and London, for corporate travel
  • Struggled with tracking global ground travel spend
  • Faced challenges with managing multiple suppliers, billing errors, and adherence to travel policy


  • Created centralized dashboard for managing global ground transportation
  • Focused on cost-saving opportunities and spend control
  • Provided real-time spend visibility to track usage
  • User-friendly ride booking experience across desktop and mobile
  • Automated billing validation process for invoice error reduction


  • Saved $80K by flagging 300+ ride and invoice errors.
  • Saved $380K by identifying 800+ ride and invoice discrepancies
  • Reduced accounting team workload by approximately 2,000 hours
  • Achieved a 500% ROI with increased transparency and spend control

“HQ is truly one of our trusted business partners with our travel program. In the years we have worked with them they have not only helped us achieve significant cost savings and greater transparency in our ground transportation program but have provided us invaluable insight into our program and the industry.”

- Travel Manager, Financial Services Client